Help Page for YuleLog 2017 and future versions
Hello, my name is Sean Ray. I am the developer of YuleLog software. Thank you for your purchase!
This documentation is to help you install YuleLog and learn how to use the basic features of the software. You can navigate this page by using the menu on the left hand side of the screen. The manual includes text, images, and video demonstrations.
Every effort has been made to make YuleLog easy in every way. During the installation procedure, you should be familiar with several basic computer tasks. Please read the installation instructions, available at this link, before you begin, so that you are familiar with the terminology and procedures before beginning. The basic requirements for YuleLog are as follows:
You must make sure to follow installation instructions properly. Not doing so could result in a loss of data or incorrect installation. I am not responsible for loss of data if instructions are not followed.
The main menu of YuleLog contains several helpful buttons to help you navigate YuleLog. There are buttons that allow you to work with your collection, view the price guide, view the utilities, access the help menu, open the YuleLog Bulletin Boards within the program itself, and exit the program.
The sections following this one will detail each section of the main menu.
The Description Tab displays the Ornament Details Screen, which contains descriptive details about each item in your collection(s).
The Price Information Tab displays the Price Info Screen, which contains financial information for an item.
The Multiples Tab displays the Multiples Screen. It shows information on items of which you have more than one.
The Reports Tab takes you to the Reports Menu, where you can select from several pre-defined reports that allow you to view and print the information about your collection in many useful ways.
When you choose one of the reports, YuleLog will perform a search to find the items that should be displayed and then it will display the “Browse “ version of the selected report. To see what a report will look like when it is printed, choose Preview from the popup list at the bottom of the screen. Choose Browse to return from the preview mode.
YuleLog will let you choose which items to display in the Inventory Report. Only items marked “Wanted” will show up in the Wish List, only items marked “For Sale” will show up in the For Sale Report and only items marked “Sold will show up in the Sold List. All other reports will display the found set.
The Wish List can be printed before going shopping for new ornaments. Carry the list with you and check off the items as you find them. When you get back, pull up the list on your computer and change them from “Wanted” to “Own”. Click on the words Purchase Price, and YuleLog will automatically enter the box price. Click on the words Purchase Date, and YuleLog will enter today’s date. If you have a really long Wish List (and who doesn’t) click on Lite List to obtain a more compact Wish List.
At the bottom of the For Sale Report screen you will see a button labeled Export. This will let you export your For Sale list so that you can past it into e-mail or bulletin boards. Click Export and you will see a dialog box that will let you save the list in several formats.
The Menu Bar is a collection of fields and buttons that allow you to perform various functions required to work with your collection.
Tells you which collector an ornament is associated with. It is a drop-down menu that allows you to choose from a list of collectors.
Tells you which collection an ornament is associated with. It is a drop-down menu that allows you to choose from a list of collections.
Takes you to the YuleLog Price guide so that you may add items to your collection(s). See Using the Price Guide.
Takes you to the Main Menu of YuleLog
Takes you to the YuleLog Utilities Menu where you can perform several functions related to upgrading, registering, or resetting your software.
Exits the YuleLog program. This is the proper way to stop using YuleLog. It performs an orderly shutdown that helps to insure the safety of your data.
Takes you to a list of the items in a collection. This way you can see more items at one time and quickly scroll though the list.
Shows every record of every item of every collector and collection.
Takes you to the Find Screen where you can search for a particular item or a group of items that meet particular criteria.
Takes you to the Show Me screen where you can choose which collector, collection, or collector/collection combination you wish to view.
Creates a new, blank record. Use this if you want to add an item that you cannot find from the Price Guide.
These navigation buttons move you though the database one item at a time or let you jump to the first or last item.
Deletes the current item from your collection. Note that the item will still be listed in the Price Guide if you need to add it back later. However, any extra information such as purchase price, location information, or comments will be deleted, and you will have to add it again.
Tells you where to look for help using YuleLog. Includes a link to the manual you are reading right now!
Use the Find mode to search the database for specific records. A search always examines all the records in a database file. As a result, the search might change the found set of records. Find records to:
After you find records, YuleLog only displays the records found—called the found set.
YuleLog makes it easy to find a particular ornament or a group of ornaments in a collection. When you click on the Find Button, you will be taken to the following screen.
Note: If you do not want the software to automatically enter "QX" into the box number field, you can disable the feature from the Utilities menu.
If you want to find the 1991 ornaments with Santa in the name, click in the Year field and type 1991, then click in the Name field and type Santa. Click on the center Perform Find Button and you will be given a list of ornaments that meet these requirements. This is called an AND search since it finds items that are from 1991 AND that are called Santa.
If you want to find all of the Santa ornaments for 1991 and 1992, repeat the above, but before you click on Perform Find, click on Add Request , Click in the year field and type 1992, then click in the Name field and type Santa. This is called an OR search since it finds items from 1991 OR 1992.
You can use the operators from the Symbols pop-up list in the Status Area to look for more specific criteria. First click in the field you want to search on and then click on the button beside Symbols to display the following pop-up list. Choose the operator and then type the criteria.
For example, to find the ornaments from 1983 to 1985, you would type in the year field, 1983...1985 and then click on the center Perform Find button.
To find ornaments that don’t match the request click on the Omit box in the Status Bar after typing in the criteria. For example, to find all ornaments that are not Mint in Box, select Mint in Box in the Condition field, click on the Omit check box, and then click on the center Perform Find button. You will be presented with a list of all ornaments that are not Mint in Box.
To find records that have no information in a particular field, type an equal sign (=) or choose the equal sign from the Symbols list and then click on the center Perform Find button.
Once you have found the items that you were looking for, you may print the list by clicking on the Print button at the bottom of the List View. You can also visit the Reports tab and tell it to remember the found set you have pulled up and then print the generated report.
You can make several find requests with different criteria and then search for records all at once. For example, if Santa, Rudolph, and Sleigh are all values in the same field, you can make three requests to create a found set of records containing Santa, Rudolph, and Sleigh. To specify multiple search criteria:
Tip: To make multiple requests where most of the search criteria is the same: Choose Duplicate Request from the Requests menu instead of New Request. Then change the search criterion that’s different.
After you find records, YuleLog only displays the records found—called the found set. To see all of the items in a collection, click on the List All Button
The best way to add ornaments to your collection database is to find them in the Price Guide and then let YuleLog™ add them to your collection. Using this method, you can create a fairly complete list without ever typing a letter. To get to the Price Guide, click on the Price Guide button at the top center of the Ornament Details Screen. You will see the following screen:
Once you find the ornaments you want to add to your collection, click in the check box at the left of the list to mark them. When you have chosen all you want to add, click on the Add To Collection Button. You will be presented with a list of the items that you have chosen. If you wish to remove any from the list, click on the delete button next to the item you want removed.
You can set the status of an item to Own, Wanted, For Sale, Sold, In Layaway, or On Order, when you add it from the Price Guide.
You can also assign a collector/collection to this ornament. You can either assign the status/collector/collection to an item individually, or you can assign a status/collector/collection in bulk to all of the items in the list by using the fields and buttons at the bottom right of the screen.
Click on the ADD button at the bottom of the screen, and the checked ornaments will be added to your personal collection.
(If you don’t want to add any ornaments at this time, click on Cancel and then click on the “Return to List Without Adding “ button to get back to the Ornament Details Screen.)
The item’s number, year, name, artist (if available), and price guide information will be included. You will then be looking at the Ornament List screen. Click on the item’s to get back to the Ornament Details Screen. You can now step through each new ornament and add any Comments, Descriptions, Purchase Dates, Size, or Type Details that you want.
You can move through the Price Guide by using the scroll bar on the right side of the screen or you can find a particular ornament or group of ornaments by clicking on the Find button. You will see the following screen:
Follow the instructions on this screen to narrow down the list of ornaments that is displayed. For example if you wish to see the 1995 Keepsake Christmas Ornaments, click in the Year field and type 1995, Select Keepsake Christmas from the list on the right and then click on the Perform Find Button at the bottom center. The list will now only include the ornaments that meet the above criteria.
Please read Searching using the Find Screen for more details on how to use the Find function).
This section lists the various buttons and fields you will see when using the program. A description is provided for the function of each button and field.
When you have chosen all of the items from the Price Guide that you want to add, click on the Add To Collection Button. You will be presented with a list of the items that you have chosen. If you wish to remove any from the list, click on the check box to deselect that item.
Clicking on this button will take back to the previous screen.
Clicking on must column headings will sort items in a list view by that column heading.
Clicking on this button will let you compare a photo you pasted in to the YuleLog provided photo and allow you to delete your photo if you wish.
Deletes the selected item from the database.
Takes you to a blank Find Screen that will allow you to search for a particular item within your database. After you enter in your search criteria and click on the Find button, the items that match your search criteria will be displayed.
Clicking on must column headings will sort items in a list view by that column heading.
Switches from List View to Form View. In the Form View, you will be able to see and edit all of the details for a specific item.
Clicking on this button will take you to an alternative view of a list that does not include photos. The advantage to this is that the view without photos will allow more items to be seen on the screen at one time, and will usually scroll faster.
To quickly see the price guide items from a particular year, click on the Jump to Year button. You will be presented with a list of all of the years included in the Price Guide. Click in the small circle next to the year and click on the Jump button. The Price Guide will then only display items from that year. To see all items in the Price Guide again, click on the List All button.
These “navigation” buttons move you though the database one item at a time or let you jump to the first or last item.
This button will show all of the items for a particular collection or database. After a search, only part of the items in a data base are shown. If you want to see all of the items, click on the List All Button.
Switches from Form View to List View. In the List View, you will be able to see a list of all the items in a DataBase. Note that a little black bar at the far left of an item in the list, indicates which item is selected. This is the item that will be displayed if you click on the Form View Button or the item that will be deleted if you click on the Delete Button.
Takes you to a screen where you can enlarge or reduce the picture of an item.
Allows you to add a new item to the database.
Used to perform a Find after the criteria have been entered. Don’t Use the Find button in the Status Area. YuleLog creates a found set of the records matching the criteria in the find requests and displays those records in the List View.
If you use the Find Button in the Status Area, you will find records from every collection and will not be taken to the proper display screen.
Clicking in a check box will place an X in the check box to indicate that an item has been selected. Clicking on a box with an X already in it, will remove the X. This is used in the price guide to indicate that an item is to be added to one of the collections.
Allows you to print the current Form, List, or Report.
Takes you to a Report Menu that will allow you to select from different Reports. This allows you to view and print information from your database in different ways.
Takes you to the list of Collections. When you are finished adding or editing the list of Collectors, click here to get back to the list of Collections.
If you have been browsing the Price Guide and decide that you do not want to add any new items to any of the collections, click on this button to simply return to the collection items data base. Any items that might have been checked will have their check boxes cleared.
If there is an alternative view of a list that includes photos, clicking on this button will change to the view with photos.
Clicking here will sort a list by the column heading.
Takes you to the transfer ownership screen. Allows you to transfer the ownership of an entire collection from one collector to another. All of the items associated with a collector, collection, or collector/collection combination will be transferred to wherever you choose.
Takes you from the Collector database to the ornament database. You will then be able to view and edit the individual items that make up that collection.
This is the name of the artist who created the ornament. This is a pop-up field that will give you a list of the best known artists to choose from when you click on the field. (Imported from Price Guide)
The collection associated with a particular item. Use the Show Me button to pull up a list of all ornaments associated with particular Collections.
The collector associated with a particular item. Use the Show Me button to pull up a list of all ornaments associated with particular Collectors.
This is a field where you can enter any information about the ornament that you want. For example you might record some special memory, etc. (Manually entered)
This is the major classification of the ornament. For example, Keepsake Christmas, Keepsake Miniature, Easter Ornament, Merry Miniature, etc. (Imported from Price Guide)
This block lets you describe the condition of the box. It is important to check one of the choices since Market Price is based on Box Condition. (Manually entered)
This is a free-form field where you can describe the ornament as much or as little as you wish. (Must be manually entered)
This editable field is used to indicate where you display an item. If you select Edit… You will be able to add, delete, or edit any item that appears in the pop up list of Display locations.
This is the official Hallmark name. Series ornaments are called by their Series name, followed by the number in Series, and then the item name. For example Classic American Cars - 1st 1957 Corvette. (Imported from Price Guide)
This is the Stock Number for an item without the hyphen. Hallmark has been a little inconsistent with their use of hyphens. You can use this field to search for an item without worrying about the hyphen.
This is a space where YuleLog displays a color picture of each ornament. You can also paste your own pictures using the Clipboard. If you have access to a scanner or a digital camera, you can create pictures of your ornaments and paste them here. To paste a picture from the clipboard, go to the Ornament Details screen and click on the Paste Picture from Clipboard Button.
This field provides information about the secondary market prices. It will sometimes give information explaining the reason for prices or the lack of prices.
This editable field is used to indicate where you purchased an item. If you select Edit… You will be able to add, delete, or edit any item that appears in the pop up list of Purchase locations.
This field contains Hallmark’s official Series Name for an Ornament that is part of a numbered series. Unofficial series, like Feliz Navidad, are not in this list, but may be added later.
This is a place to type in the physical size of the ornament. (Must be manually entered).
This block is used to describe whether you own, want, want to sell, or have sold an ornament. This field determines which ornaments will show up in the Inventory, Wish List, For Sale and Sold Reports. (Manually entered)
This is the Hallmark Identification Number associated with each ornament. YuleLog™ does not use the first numbers which simply represent the original selling price. (Imported from Price Guide)
This editable field is used to indicate where you store an item. If you select Edit You will be able to add, delete, or edit any item that appears in the pop up list of Storage locations.
This is the year that the ornament was originally released. (Imported from Price Guide)
This represents the price asked by a major Secondary Market Dealer (Imported from Price Guide)
The original suggested retail price of the ornament. (Imported from Price Guide)
This is an estimated price based on the Price Guide Mint In Box Average Price Field and the Condition Field. YuleLog calculates this value based on the following rules of thumb for typical Market Prices:
YuleLog will calculate the amount, in dollars, that the ornament has increased, using the Market Value. (Automatically calculated)
This is an estimated price based on the Price Guide Mint In Box Average Price and the Box Condition.
YuleLog will calculate the percentage of increase, using the Market Value. (Automatically calculated)
This tells you what year Price Guide is in use. (Imported from Price Guide)
YuleLog will calculate profit by subtracting the Purchase Price from the Sale Price. (Automatically calculated)
Indicates when you bought an ornament. Click on the T button beside this field to enter today’s date. Use the arrow buttons below the date to increment or decrement the day, month, or year. (Manually entered)
What you actually paid for the ornament. Click on the Purchase Price button to use the Purchase Price Calculator. This provides an easy way to calculate purchase prices based on percentages, box prices, market prices, etc. (Manually entered)
Indicate how many copies of a particular ornament that you have. If you have some copies for sale and some copies that you plan to keep or have sold, using the Duplicate button, set up a record for the “For Sale” ornaments and a record for the “Own” or “Sold” ornaments. This will help to make the For Sale, Sold, and Inventory Reports work correctly. (Imported from Price Guide)
This is the price for which you would sell an ornament. This is the price that will be displayed in a For Sale report. (Manually entered)
Indicates when you sold an ornament. Click on the T button beside this field to enter today’s date. Use the arrow buttons below the date to increment or decrement the day, month, or year. (Manually entered)
Using the buttons shown above, YuleLog allows you considerable control of your screen. You can:
The status area, along the left side of the YuleLog window, contains controls and information for working with your database. The Status Area displays different controls and information depending on which mode you’re using.
In all modes, the status area contains the book and layout pop-up menu.
Depending on what mode you’re in, use the book in the following ways:
Use the status area in Browse mode to:
In Find mode, use the status area along with menu commands to create and manage find requests.
Use the Book to move between find requests you’ve defined Use the Omit checkbox to omit records matching this find request’s definition from the found set.
Use the Symbols pop-up menu to choose mathematical or logical operators to define search criteria for a field.
Don’t Use the Find button in the Status Area , use the one below the find criteria that is labeled Perform Find.
YuleLog creates a found set of the records matching the criteria in the find requests and displays those records in the List View. If you use the Find Button in the Status Area, you will find records from every collection and will not be taken to the proper display screen.
Note: If you’ve performed a find operation, you see only the records in the found set when browsing, previewing, and printing. To work with all the records, click on the List All Button .
You may need to go to the end of the report (using the bookmark) before the total number of pages is accurately displayed under the book. The horizontal scroll bar does not move you through the pages of the layout; you can use it to scroll up and down on the current page only.
Use the book to move between pages.
Note: If you’ve performed a find operation, you see only the records in the found set when browsing, previewing, and printing. To work with all the records, click on the List All Button.
The Utilities Menu has several tools that allow you to save, open, and delete collections. This section explains the functions of each of these buttons:
If you click this button, "QX" will no longer be automatically entered in the Box Number field of the Find screens.
If you click this button, "QX" will be automatically entered in the Box Number field of the Find screens.
YuleLog will export a copy of your database. YuleLog also prompts you to save a copy of your backup files every time you exit the program.
If you have a copy of your backup file you wish to restore, click the "Restore from Backup Files” button. You will be prompted to drag and drop your backup.fmp12 into a container field.
If you wish to transfer ownership of a collection, click the “Transfer Collection Ownership” button. You will be guided through the process to transfer ownership.
If you wish to change the name and address of your copy of YuleLog, click the “Name and Address Changes” button and enter your updated information in the fields that appear.
To delete all records and start YuleLog from scratch, click the “Reset YuleLog” button. You will be returned to the installation screen. Note that this will delete your collection information, so have a copy of your backup.fmp12 saved if you want to preserve your work!
You can find the version history (changelog.txt) file on yourthemename-full.zip folder or you can check changelog on theme sale page.
Once again, thank you so much for purchasing this theme. As I said at the beginning, I'd be glad to help you if you have any questions relating to this theme. No guarantees, but I'll do my best to assist. If you have a more general question relating to the themes on ThemeForest, you might consider visiting the forums and asking your question in the "Item Discussion" section.
----------------------------------------------------------------------------------------- Version 3.8.4 - May 7th, 2015 ----------------------------------------------------------------------------------------- - new revolution slider plugin version - fixed security issue with xss vulnerability - improved demo importer for certain server environments - updated WooCommerce template files for the outdated message in system status - added suhosin check in system status - added information that explains ZipArchive is required on your server for importing demos - portfolio Grid template improvement - added more information to demo popup message for individual demo requirements - RTL style improvements - breadcrumb function improved for various areas ----------------------------------------------------------------------------------------- Version 3.8.3 - May 7th, 2015 ----------------------------------------------------------------------------------------- - fixed responsive / retina issue for larger logos - fusion slider now uses responsive headings all the time - dropped custom Avada styles for select boxes in IE since it is not supported - fixed compatibility issue with Category Order and Taxonomy Terms Order plugin - fixed issue of full width background being affected by padding options - tested and fixed hellobar issue - typography settings now apply to single post pages - improved smooth scroll in certain situations - youtube & vimeo videos will show at normal size in light box as long as video embed link is not used - fixed issue of â€œfixedâ€ featured image mode not working for carousels / recent work - fixed issue of header tagline font not working with font options ----------------------------------------------------------------------------------------- Version 3.8.2 - May 7th, 2015 ----------------------------------------------------------------------------------------- - fixed formatting issues with Turkish language files - letter spacing menu option improvement - improved fusion slider max content width setting - removed the â€œdisable first featured image on productsâ€ setting since it does not apply - improved portfolio featured image loading - removed encoding from tracking code, space before head, space before body, and custom CSS to stop it from parsing code within TO and removing special characters e.g. + - woo login box now shows login fields for logged out users - woo cart / my account links now show on mobile - fixed button styling issue with gravity forms
To get your i
Putting YuleLog on your iPad/iPhone will let enjoy many new features, including barcode scanning and taking photographs. Here is how to transfer your database to your iPad/iPhone:
Important: You must first install the free FileMaker Go 15 app on your iPad/iPhone. It is available at at this link:FileMaker Go 16
Close YuleLog on your computer before transferring your YuleLog file. The file doesn't have to be shared and FileMaker Pro doesn't have to be running.
Please note that the file on your iPad does not automatically sync with the file on your computer. You must transfer the database back and forth as you make changes on each device.
(2). YuleLog Software retains the copyright protection for this product. This software is specially coded with your name and other information, and a unique serial number. Under copyright laws, you agree not to make copies of the software or any of the related material to anyone. It is against the law to make illegal copies. (You may make a backup copy for yourself for safekeeping.) There’s a good reason for this: We cannot stay in business if everyone already has a free copy! Also, we cannot continue to improve our product, offer technical support, and make upgrades and improvements available to you if everyone has a free copy. Our strategy is to keep the price as low as possible to discourage copying.
(3). This software is sold “AS IS”. If the physical DVD or digital download is bad, we’ll replace it. If anything else goes wrong, it’s not our responsibility. For example, if the software or instructions have problems and something goes wrong, such as you loosing all of your important data on your computer, we are not responsible. Also, we are not responsible for any tort, indirect, special or consequential damages such as loss of profits, goodwill, damage to your computer, etc. Some states don’t allow this disclaimer, so in those cases, our liabilities shall be limited to a refund of the list price, or what you paid for it (whichever is less).
Windows 7, Windows 8, Windows 10
This error indicates that Yulelog is not installed in the correct location. YuleLog must be installed in the Documents folder on Windows 7 or 8 or else you will receive this error message.
Please see the section on Windows Installation and make sure you are following the steps closely!