YuleLog for Department 56 Help Page




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Frequently Asked Questions

YuleLog Video Tutorials



How do I move my data to a new computer?

Windows 7 or Windows 8

First start YuleLog on the old computer Click on the Save Backup Data Files buttons. This will create three files named backup.fmp12. These files will be saved in the YuleLog folder which should be in the Documents folder. Copy these files to a flash drive. On your new computer, install YuleLog, using your newest DVD, as if it were a first time installation. When ever it asks, tell the installer that this is new installation. YuleLog MUST be installed in the Documents folder or else you will receive a "File is Not Modifiable" error. When you get to the screen that asks where you want to install, click on the Browse button. Select Users. Then Select your directory (could be your name) It is whatever name you use to sign in to your computer. Select Documents. Click continue and this should install YuleLog in your Documents folder. Then copy the backup files from the flash drive to the YuleLog folder which again should be in the Documents folder. Start YuleLog, again answering the question as if this were a first time installation. Fill out the name and address form and then at the Licensed to screen, click on the Utilities button. Click on the Restore From Back Up Files button. Follow the onscreen instructions and your backup files should be restored.

Mac

First start YuleLog on the old computer Click on the Save Backup Data Files buttons. This will create a file called backup.fmp12. This files will be saved in the YuleLog folder which should be in the Applications folder on your hard drive. Copy these files to a floppy or to a flash drive. On your new computer, install YuleLog, using your newest DVD, as if it were a first time installation. Copy your backup.fmp12 file to your new computer. Start YuleLog, again answering the question as if this were a first time installation. Fill out the name and address form. Click on the Utilities button. Click on the Restore From Back Up Data Files button and follow the onscreen instructions. Your backup files will be restored.

How do I use the Backup feature?

Whenever you quit YuleLog, it will ask if you want to save a backup copy of your data. This is to prevent a loss of your data, if your main files are lost or corrupted. When you answer 'Yes' to this question, YuleLog will save a special compacted copy of your database into a file (called backup.fmp12) saved to your hard drive, into the YuleLog 2015 folder. The YuleLog 2015 folder is located in the Documents folder on Windows or in the Applications folder on Macintosh. To be extra safe, you can copy backup.fmp12 to another hard drive, a DVD,a USB Flash drive, or a cloud (such as Google Drive or Dropbox). This special file can only be read by the YuleLog program's Restore from Backup Data Files command in the Utilities menu. You can not open them by double clicking on them.

If at some point you need to recover your data from the backup file, install YuleLog, using your newest DVD, as if it were a first time installation. When ever it asks, tell the installer that this is new installation. You can then use the backup file that were saved to your hard drive or copy the backup file from a USB Flash drive or cloud to the YuleLog 2015 folder which again should be in the Documents folder on Windows, or Applications folder on a Mac. Start YuleLog, again answering the question as if this were a first time installation. Fill out the name and address form and then at the Licensed to screen, click on the Utilities button. Click on the Restore From Back Up Files button. This will read your data into the new copy of YuleLog and then you should be good to go.

How do I move items from one collection to another?

Go to the Utilities menu and click the "Transfer Collection Ownership" button and follow the instrucitons on the screen.

How do I add items to my Collection ?

The best way to add ornaments to your collection database is to find them in the Price Guide and then let YuleLog" add them to your collection. Using this method, you can create a fairly complete list without ever typing a letter. From your collection, to get to the Price Guide, click on the Price Guide button at the top center of the Item Details Screen. You will see a list of all the ornaments in the price guide, starting with 1976. You will see a photo of each item as well as additional information such as artist, status, and Price Guide comments.
Once you find the ornaments you want to add to your collection, click in the check box, just to the left of the year, to mark them. When you have chosen all you want to add, click on the Add To Collection Button. You will be presented with a list of the items that you have chosen. If you wish to remove any from the list, click on the check box to deselect that item. You can now choose to set the status of an item to Own, Wanted, For Sale, Sold, In Layaway, or On Order, when you add it from the Price Guide.
Click on the ADD button at the bottom of the screen, and the checked ornaments will be added to your personal collection. (If you don’t want to add any ornaments at this time, click on Cancel and then click on the Return to Collection Without Adding button to get back to the Ornament Details Screen.)
The item’s number, year, name, artist (if available), and price guide information will be included. You will then be looking at the Ornament List screen. Click on the item’s to get back to the Ornament Details Screen. You can now step through each new ornament and add any Comments, Descriptions, Purchase Dates, Size, or Type Details that you want. To add more items, click on the Price Guide button at the top of the screen.

How do I find items in the Price Guide or my collection?


You can move through the Price Guide and your collection by using the scroll bar on the right side of the screen or you can find a particular ornament or group of ornaments by clicking on the Find button. You will then see the Find screen. When you are in your collection the Find Screen only finds items in your collection. When in the Price Guide, the Find Screen only finds items in the Price Guide.

Follow the instructions on this screen to narrow down the list of ornaments that is displayed. For example if you wish to see the 1995 Lighted Item ornaments, click in the Year field and type 1995, Select Light Item from the list on the right and then click on the Perform Find Button at the bottom center.


The list will now only include the ornaments that meet the above criteria.


If you want to find the 1991 ornaments with Santa in the name, click in the Year field and type 1991, then click in the Name field and type Santa. Click on the center Perform Find button and you will be given a list of ornaments that meet these requirements. This is called an AND search since it finds items that are from 1991AND that are called Santa.


If you want to find all of the Santa ornaments for 1991 or 1992, repeat the above, but before you click on Perform Find, click on Add Request, Click in the year field and type 1992, then click in the Name field and type Santa. This is called an OR search since it finds items from 1991 OR 1992.


You can also use the operators from the Symbols pop-up list
in the Status Area (on the left side of the Find Screen) to look for more specific criteria. First click in the field you want to search on and then click on the arrow button beside Symbols to display the following pop-up list. Choose the operator and then type the criteria. Use this operator:
To find values that are:


< Less than what you type next
<= Less than or equal to what you type next
> Greater than what you type next
>= Greater than or equal to what you type next
= An exact match
... Within the range you specify
! Duplicate values
// Today’s date
? Invalid dates
@ One character only
* Zero or more characters
“” Literal text


For example, to find the ornaments from 1983 to 1985, you would type in the year field, 1983...1985 and then click on the center Perform Find button.


To find ornaments that don’t match the request click on the Omit box in the Status Bar after typing in the criteria. For example, to find all ornaments that are not Mint in Box, select Mint in Box in the Condition field, click on the Omit check box, and then click on the center Perform Find button. You will be presented with a list of all ornaments that are not Mint in Box.
To find records that have no information in a particular field, type an equal sign (=) or choose the equal sign from the Symbols list and then click on the center Perform Find button.

 

How do I add items that are either not Department 56 or are not in the Price Guide?

Non Department 56 items are added one at a time by clicking on the NEW button at the top center of the blue Ornament Details screen. You will get a warning telling you that the best way to add ornaments is to use the price guide. Since the items that you want to add are not in the price guide, ignore the warning and click on the ADD button. Click on OK and you will be given a blank form. You can then enter the data for your item. Add new items by clicking on the NEW button to add each new item.

Why am I getting a "File is not modifiable" error?

This error indicates that Yulelog is not installed in the correct location. YuleLog must be installed in the Documents folder on Windows 7 or 8 or else you will receive this error message.